Introduction

PlymLUG is committed to protecting and respecting your privacy. This Privacy Statement explains how we collect, use, disclose, and safeguard your information when you participate in our displays, events, and related activities. This policy is in accordance with the General Data Protection Regulation (GDPR).

Who We Are

PlymLUG is based in Devon and Cornwall, we are a passionate not-for-profit group of LEGO® fans dedicated to creating memorable experiences for all. Our mission? To unite families, fans, and the community through the magic of LEGO®.

Information We Collect

We may collect and process the following data about you:

• Personal Identification Information: Name, address, phone number, email address.
  
• Event Participation Information: Details of events you have attended or participated in, including any feedback or comments you provide.
  
• Photographs and Videos: Images and recordings taken during our events.
  

How We Use Your Information

We use your information for the following purposes:

• To manage event registrations and participation.
  
• To communicate with you regarding our events and activities.
  
• To maintain our records and comply with legal obligations.
  
• To promote our activities through newsletters, social media, and our website (with your consent).
  

Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Consent: When you have given us explicit consent to process your personal data for specific purposes.
  
• Legitimate Interests: To carry out our activities and manage our events efficiently.
  
• Legal Obligations: To comply with legal and regulatory requirements.
  

Data Sharing and Disclosure

We do not sell or rent your personal data to third parties. We may share your information with:

• Service Providers: Third parties that provide services to us, such as event management, IT support, and communication services.
  
• Legal Authorities: If required by law or to protect our rights.
  

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or damage. Only authorized personnel have access to your data.

Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes we collected it for, including any legal or reporting requirements. Once your data is no longer needed, we will securely delete or anonymize it.

Children’s Privacy

PlymLUG does not knowingly intend to collect personal information from children under 16 years of age.

If a child has provided us with personal information or a parent has provided a child’s information or permission to photograph a child, a parent or guardian of that child may contact us at the contact mailing address listed if they want this information to be deleted from our records. We will then make reasonable efforts to delete the child’s information or photograph from the database that stores information for PlymLUG.

Promotional Photography

With your consent, we may use photographs to promote and advertise our events, including

• At our events and in our printed publications, presentations, promotional materials (including leaflets, videos, bookmarks, posters, fact sheets, advertising )
• On our website and other digital advertising of our services
• In social media forums such as Instagram, TikTok and Facebook.

Your Rights

Under the GDPR, you have the following rights regarding your personal data:

• Access: You can request a copy of the personal data we hold about you.
  
• Rectification: You can ask us to correct any inaccurate or incomplete data.
  
• Erasure: You can request the deletion of your personal data where there is no compelling reason for its continued processing.
  
• Restriction: You can ask us to restrict the processing of your data under certain circumstances.
  
• Data Portability: You can request to receive your data in a structured, commonly used, and machine-readable format.
  
• Objection: You can object to the processing of your personal data under certain conditions.
  
• Withdraw Consent: Where we rely on your consent to process your data, you have the right to withdraw it at any time.
  

Contact Us

If you have any questions about this Privacy Statement or wish to exercise your rights, please email us: plymlugbricktacular@gmail.com

Changes to This Privacy Statement

We may update this Privacy Statement from time to time. We will notify you of any significant changes by posting the new statement on our website and updating the date at the top of this statement.

Effective Date: 21/05/2024

Last Updated: 27/5/2024

By participating in our events and activities, you acknowledge that you have read and understood this Privacy Statement.